Rabbit Welfare Fund Terms and Conditions
Fundraising Terms and Conditions - running and challenge events
Before you start your fundraising for Rabbit Welfare Fund*, you must agree to the terms and conditions below. These terms are a fundraising agreement between you and Rabbit Welfare Fund.
*Rabbit Welfare Fund, a charity with its registered office at 61 Bridge Street, Kington HR5 3DJ.
Jump to:
For those with a charity place or taking part on a charity sponsorship or mixed fundraising basis
I understand that the event is not organised by Rabbit Welfare Fund, but by a third-party event organiser. It’s my responsibility to read and comply with any terms and conditions issued by the event organiser.
I’m medically and physically fit and understand that I take part in this event at my own risk. Rabbit Welfare Fund won’t be held responsible for any injury or illness related to my training or taking part in this event.
I understand that Rabbit Welfare Fund may need to share my name and email address with the event organiser and, where necessary, with other third parties involved in the administration of the event.
When the event organiser contacts me, I’ll complete their registration process because I understand this is required to confirm my entry. I understand that if I fail to do this before the deadline specified by Rabbit Welfare Fund, I won’t be allowed to take part in the event, and my place will be cancelled. My registration fee will also be non-refundable.
I understand that the registration fee that I’ve paid is non-refundable under any circumstances and won’t be counted towards my fundraising target.
I understand that my place can’t be transferred to another person or event.
I commit to raising at least the fundraising target specified for my event. I’ll collect and pay all the money I’ve raised to Rabbit Welfare Fund within 4 weeks of the event.
I’m aware and acknowledge that Rabbit Welfare Fund reserves its right to cancel my place in the event that I fail to comply with my agreed obligations or I fail to meet my fundraising obligations to Rabbit Welfare Fund’s satisfaction.
I acknowledge that all funds raised for Rabbit Welfare Fund are held in trust, and I’m legally obliged to ensure that Rabbit Welfare Fund receives the donated funds.
I commit to raising at least:
- For Running Events – 50% of the fundraising target 2 months before the event
- For Ultra Challenges – 50% of the fundraising target 3 weeks before the event
- For Skydiving – £500 two weeks prior to my jump date, as this is when Rabbit Welfare Fund is invoiced for the jump costs. If, at this point, I’ve not reached the £395 or £450 target (or a team collective target), I’ll be offered the chance to reschedule the jump to give more time to fundraise.
- For all other events – 50% of the fundraising target 1 month before the event
It can take 8-10 weeks or more for a Gift Aid claim to be processed and for Rabbit Welfare Fund to receive the money from HMRC. For this reason, I understand that Gift Aid won’t count towards my fundraising target.
If I’m unable to take part in this event, I’ll notify Rabbit Welfare Fund by email as soon as possible.
I understand that should I want to defer my place, Rabbit Welfare Fund will allow me to do this, providing I meet the following criteria:
When I contact Rabbit Welfare Fund requesting to defer, I’ve raised at least 50% of my fundraising target.
I haven’t deferred entry for this event before.
I’ve notified Rabbit Welfare Fund of my wish to defer ahead of the deadline. The absolute latest I’m able to defer will be the Friday before the event date.
Once the deferral is confirmed, all money I’ve raised will be transferred to next year’s event and I’ll continue fundraising until I’ve reached my target.
Deferrals are always at the discretion of Rabbit Welfare Fund. The ability to defer a charity place will be dependent on there being enough places in the following year. Rabbit Welfare Fund reserves the right to refuse a deferral and will only offer to defer to the following year’s event.
For those with their own place or taking part on a self-funding basis
I understand that the event is not organised by Rabbit Welfare Fund, but by a third-party event organiser. It’s my responsibility to read any terms and conditions issued by the event organiser and comply with these.
I’m medically fit and understand that I take part in this event at my own risk. Rabbit Welfare Fund won’t be held responsible for any injury or illness related to my training or taking part in this event.
I understand that any registration fee that I’ve paid is to the event organiser and that their terms and conditions apply.
I understand that Rabbit Welfare Fund may ask for proof that I’ve secured my own place from the event organiser.
I’ll do my best to raise as much money as I can for the Rabbit Welfare Fund.
If I’m unable to take part in this event, I’ll notify the event organiser and Rabbit Welfare Fund by email as soon as possible.
I understand that should I need to defer my place, it’s my responsibility to liaise with the event organiser to arrange this. This will be at their discretion and on their terms. I’ll let Rabbit Welfare Fund know so that the money I raise will be counted towards my fundraising target for the following year, and they can continue to contact me about my fundraising.
Photography disclaimer
There may be a photographer at this event. This means that photos or videos may be taken of you participating in the event.
Rabbit Welfare Fund may use these photographs or videos in marketing materials and communications for future events and fundraising; this will include online and print materials for a period of up to 5 years. Sometimes, we’ll also share these photographs and videos with fundraising partners and corporate partners to use in their own marketing to publicise our work and fundraising in aid of the Rabbit Welfare Fund.
If you do not wish your photograph to be taken and/or used, please let us know so that we can make the necessary arrangements. If you have any questions about the use of these images and need more information, please contact info@rabbitwelfare.co.uk
If you want to change your details at any time you can do so by emailing info@rabbitwelfare.co.uk or calling the team on 07359 060424.
General terms and conditions of fundraising
The following terms and conditions apply to all Rabbit Welfare Fund fundraisers.
When I’m fundraising for Rabbit Welfare Fund:
- I’ll give my best efforts to raise money for the Rabbit Welfare Fund. I’ll make clear to those who support my fundraising that the money I raise for the Rabbit Welfare Fund will be treated as a donation and used for the Rabbit Welfare Fund’s work.
- I understand that donations are not generally refundable, even if I fail to take part in or withdraw from the event.
- I’ll notify Rabbit Welfare Fund if my fundraising event date changes or is postponed so that they can update their records.
- I will fundraise in a way that does not endanger or harm myself, any supporter or member of the public. I will follow any fundraising guidelines provided by the Rabbit Welfare Fund.
- I will respect privacy and not fundraise in a way that could be considered persistent or aggressive towards the public.
- I recognise that when I’m fundraising for Rabbit Welfare Fund, my actions will be linked to Rabbit Welfare Fund and their cause. I will not do anything to bring Rabbit Welfare Fund’s name into disrepute.
- I acknowledge that Rabbit Welfare Fund is unable to provide insurance for fundraising activity. And that I’m responsible for securing appropriate insurance cover if required for my fundraising activity.
- I will make sure that when I’m fundraising for Rabbit Welfare Fund, Rabbit Welfare Fund’s name and registered charity number (1167093) are displayed wherever possible.
- I will collect and pay to Rabbit Welfare Fund (charity number 1167093) all money raised through my fundraising within 3 months of collecting it.
- I’m medically and physically fit and understand that I take part in this event at my own risk. Rabbit Welfare Fund won’t be held responsible for any injury or illness related to my training or taking part in this event.
- I will not use Rabbit Welfare Fund’s official logo, which I understand can only be used by the charity and logo license holders.
- I’ll get approval from Rabbit Welfare Fund before approaching any companies, press or celebrities to support my activity.
- I will sign the relevant form for the use of collection tins, if required and ensure these are properly sealed with charity tin seals before collecting.
- I will not collect donations door-to-door or in a public place without getting a collector’s licence from my local authority or police.
- I will not collect donations on private property without the owner’s permission. This includes shops and pubs.
- I won’t hold a raffle, lottery or prize draw unless it is permitted by Local Authority and Gambling Commission regulation. I understand that it’s my responsibility to ensure I understand the rules and regulations regarding raffles for fundraising.
- I will not sell alcohol at any event without having the appropriate licence.
- I will not sell goods or services using Rabbit Welfare Fund’s name or logo without first contacting Rabbit Welfare Fund and signing an agreement to do so.
- I will not state that my business (or any other business) will be donating to Rabbit Welfare Fund without first contacting Rabbit Welfare Fund and signing an agreement.
- I acknowledge that Rabbit Welfare Fund cannot take responsibility for any losses or harm made through my activity or liability arising from my activity.
- I will only use Rabbit Welfare Fund-branded fundraising materials that I’ve been given for the fundraising I’ve registered. This includes both print and digital materials. Your personal data will be processed in accordance with Rabbit Welfare Fund’s privacy policy.
Rabbit Welfare Fund may vary these Terms and Conditions from time to time. The up-to-date terms shall be available on this website.
These Terms and Conditions, and any dispute or claim that arises out of or in connection with them, are governed by and construed in accordance with the law of England and Wales.
